Annual Canvass 2025 – South Derbyshire

The Annual Canvass is a process carried out each year to ensure the Electoral Register is accurate and up to date. Every property in South Derbyshire will be contacted to confirm the information held about residents registered to vote.

Why this matters

Keeping the register up to date ensures that everyone who is eligible can vote and that outdated or incorrect records are removed.

Key Dates

Date	Action
Monday 21 July	Internal communications begin (staff, councillors, parish councils)
Monday 28 July	Information email sent to electors with email addresses
Friday 1 August	Main canvass emails and letters sent out
Monday 18 August	Second batch of letters sent to non-responders
Friday 22 August	Email reminders sent to households who haven’t responded
Friday 5 September	Final reminder letters sent
From 6 October	Phone calls or doorstep visits to non-responding properties
Monday 1 December	Updated Electoral Register published

Contact by Email

To reduce cost and environmental impact, residents will be contacted by email where possible:

• Emails will come from: elections@canvass.southderbyshire.gov.uk

• Subject: Electoral Registration – Are your details correct

• Sent from: Friday 1 August 2025

• Each email will include a unique security code and a link to the Council’s secure online response portal.

A response is required. Only one response is needed per household. If no reply is received, a reminder letter will follow by post.

Contact by Post

Some households will receive postal forms instead of emails:

• Canvass Communication A (CCA) – a single A4 sheet. Only respond if changes are needed.

• Full Canvass Form – a 4-page form requiring a response in all cases.

If no response is received:

1. A reminder will be issued.

2. If there is still no reply, a canvasser may contact the household by phone or visit the property in person.

Adding New Residents

Anyone newly added during the canvass is not automatically added to the Electoral Register.

They must apply separately at: www.gov.uk/register-to-vote

If the online canvass response includes an email address for the new resident, an email prompt to register online will be sent. If they do not register online, a paper form will be sent after 10 days.

If you have any questions, please contact the Electoral Services Team at South Derbyshire District Council.